Personal Assistant to VP of Legal

Job title: Legal Personal Assistant

Location: Kingston
Contact: Temporary with a view to move permanent
Start: Immediate (You must be available immediately or have a short notice)
Hourly rate: £20.00 per hour (Flexible depending on experience)

Our client is a private global health-care products business. With a wealth of experience extending well over a century, they are one of the leaders in their field, supplying products to private and public health organisations across the globe.

This role will sit their global Legal team to support the Vice President of Legal for EMENA. This newly created PA role will suit an individual who is keen to become involved in managing the corporate governance for the UK legal entity structure and who enjoys truly shaping a role to make it their own. The VP of Legal is seeking an organised and detail orientated individual who is fluent in English and has excellent PowerPoint skills.

The role:

• You will be Responsible for 2 busy diaries (one in the UK and one in Italy)
• Extensive Travel arrangements
• You will coordinate team meetings both virtually and in person
• You will prepare first class PowerPoint presentations
• You will have excellent Excel skills to track data and manage budgets
• You will be responsible for raising Purchase orders and receipting
• You will assist in managing receipts and travel documents
• You will be eager to learn and take on new skills, the more you show interest the more involved in the business side you will become.
• Managing local online employee compliance training
• You will be managing documentation and correspondence where detail and accuracy are paramount
• You will have an interest in becoming involved in managing the corporate governance for the legal entity structure in the UK

Skills / Qualifications:

• Previous Personal Assistant/Executive Assistant experience – ideally in Legal or Compliance business functions
• You have excellent knowledge of the Microsoft office suite most especially PowerPoint, Excel and Word
• You enjoy taking ownership and resolving issues
• Extensive experience of managing a busy and complex inbox
• You are well presented and have excellent interpersonal skills
• You have excellent written and verbal communication
• You are naturally detail orientated and analytical
• You are highly organised and able to juggle conflicting priorities with ease
• You are highly confidential, discreet and customer orientated
• You are keen to learn and take on new skills
• You are extremely comfortable on the phone
• You are calm under pressure

Benefit Package for company employees:

• Medical insurance
• Pension Matched by us up to 10% (conditions apply)
• Life assurance
• Bonus
• 25 days holiday with the ability to buy 5 more
• Fresh fruit, hot and cold drinks provided
• Free product scheme for you and a family member
• Childcare vouchers
• Dental and Travel Insurance (voluntary benefit)