ENGLISH: Executive Assistant /PA to HNW

TITLE : ENGLISH: Executive Assistant /PA to HNW

Contract type: Permanent role

Salary: £50000-£60000.

Languages: English to native standard

Location: HYBRID:3 days office based and 2 days home based. London.

The Company This is a very busy classic, and now rather rare, PA/EA role based at the family office of a global business leader. You will be working with highly confidential confirmation and must be used to dealing with contacts across Asia ideally . The role is varied and busy and the team you will be with is utterly professional and will make you feel immediately at home. Your English must be native standard as all work is done in English, although exposure to other cultures will be something that you will be need to be comfortable with .

What is on offer: A totally engaging , busy, interesting role that will make the best use of your top class organisational skills. You will be doing a mix of commercial work ( 60%) and personal work ( 40%) . Your boss will be based in the UK for 6-7 months of the year with the rest of his time being spent travelling to meetings. This business leader’s firm employs 500,000 people globally and your boss is demanding , but unfailingly polite.

The role :

Commercial work -60/70%

• Managing a hectic and ever-changing diary
• Making complex and last minute changes to travel arrangements ( flying both commercial and private)
• Hotel accommodation/taxi/restaurants
• Managing covid related travel changes
• Liaising with your opposite number based in Hong Kong
• Organising and coordinating Board Meetings
• Ensuring Board meeting notes are all accurate on and online ( on Diligent software) or on the app on the Ipad
• Assisting other Directors where necessary and covering for another EA/PA when they are on annual leave
• Occasional editing of Powerpoint presentations
• Tracking expenses and managing travel budgets
• Liaising with political and economic contacts around the world
• Working with confidential information

Private work -30/40%

• Liaising with your boss’s wife (always polite)
• Managing dinners
• Sending out invitations to contacts
• Assisting and supporting her in every way possible to ensure the smooth all-round flow of your boss’s life

REQUIREMENTS

• English native standard. Well-spoken and polished
• Experienced within financial services ( ideally ) or professional services
• Solid experience as a PA/EA ( essential)
• Used to dealing with confidential work
• Used to dealing with overseas (Asian) contacts and cultures