Executive Assistant to CEO & Office Manager

Job title: Executive Assistant to CEO & Office Manager

Start: ASAP

Contract: Temporary leading to permanent

Hourly rate: £20.50 (Equivalent to £40,000 per annum)

Location: South East London (Bromley Kent)

Our client is a leading global professional service business. They have an exciting opportunity for an ambitious individual, who can show initiative on a daily basis. This is an extremely varied role that has a vast number of responsibilities, working alongside multiple Executives and Senior Management.

The role of the Executive Assistant / Office Manager is to provide comprehensive administration support for multiple Executives and Senior Management and managing the facilities and day-to-day office management.

Responsibilities

• Proactively managing calendars and arranging appointments for multiple executives & senior management.
• Researching, compiling, and organising information and official records.
• Managing Executives expenses.
• Arranging travel and complex itineraries for executives and other staff.
• Managing Board calendar and scheduling weekly/monthly meetings
• Main point of contact for Non-Executive Directors.
• Meeting and greeting external guests, announcing their arrival, refreshments and arranging access & car parking as required.
• Answering the main land-line and dealing with all incoming calls and managing general email queries.
• Responsible for arranging notarisation and signatures for all legal documents, and compiling ID documentation.
• General administrative tasks, including postage and ordering office supplies.
• Personal administration work for Shareholders as required.

Requirements

• Ideally a minimum of 3 years experience in an EA/ PA role supporting senior level executives, private PA work is desirable
• Ability to communicate effectively and build rapport with a wide range of colleagues and external clients.
• Managing multiple dairies and schedules and coordinating complex itineraries.
• Ability to manage own time and personal administration in an effective way.
• A flexible approach to working as business demands.
• Proficient in Microsoft office, Excel, Word & PowerPoint.
• Excellent research skills
• Efficiently take minutes at Management meetings, and disseminate in a timely manner.
• Must have the experience and the ability to write creatively and professionally on behalf of the company.
• Ability to work in a confidential and discretionary way.
• Accurate with a meticulous eye for detail.
• Ability to show initiative, support colleagues, and multi-task.
• Able to work with minimum of supervision, manage own workload, meet deadlines determine priorities and deal with multiple demands.