Executive Assistant to Managing Director

Executive Assistant to Managing Director

Salary: up to £40,000 (dependent on experience)

Location: 100% office based – Northwest London

Language: English + additional language would be an advantage

Join a rapidly growing company as an Executive Assistant supporting the Managing Director, assisting in managing and scaling up a high-performance team and a worldwide operation.

As an Executive Assistant you will support the Managing Director in the day-to-day and strategic activities

• Prepare quarterly and annual investor reports and presentations
• Ensure weekly, monthly and quarterly department progress and budget reports are prepared
• Collate internal data in order to produce and update sales, operations and financial dashboards
• Organise and execute periodic team and company meetings
• Update the company business plan
• Prepare materials for meetings and provide post-meeting follow-up notes
• Manage the MD diary, meetings and travel arrangements & itinerary
• Source and lead the onboarding of newly hired professionals together with the CEO and Heads of Departments
• Ensure the follow up on minutes from department and company meetings
• Support the funding plan of the company
• Prepare and coordinate board meetings
• Manage the MD’s social media
• Ad hoc projects, activities and market research per MD requests

Requirements

• Highly self-motivated, confident, dedicated and practical
• Strong communications skills written and verbal
• Able to work to tight deadlines and prioritise workloads
• Ability to exercise discretion when presented with highly sensitive and confidential information
• Technical skills to include Outlook, PowerPoint, Excel, LinkedIn
• Experience in online research
• Ability to be flexible and work extra hours in order to provide ad hoc support on an exceptional basis and on deadlines
• A minimum of 2+ years as an Executive Assistant at Director or Senior Exec level, or as an Operations Manager

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