Chinese speaking HR & Executive Assistant

Position: Chinese speaking PA/Admin

Salary: From £30,000 depending on experience （35hours a week）

Location: hybrid working, mainly work from home, with need to come to the office for meetings

• Personal Assistant to Managing Director

  • Providing high quality and effective administration and ad hoc support to the MD such as daily briefings/agendas/background information to ensure they are prepped as needed – undertaking research as and when required
  • Act as the first point of contact within the company and with external suppliers, communicate updates to MD verbally and in writing
  • General company administrative duties including online data entries, office management tasks, email management, sending parcels, digital cards and gifts
  • Maintain employee and company records and ensure they are up to date on HR systems and clouds
  • Organise onsite and offsite events and meetings to include venue sourcing, travel and accommodation arrangements etc.
  • Support the recruitment process by posting ads, helping with the selection process, mailing applicants’ notifications, organising interviews, administering tests if applicable and checking eligibility to work in the UK
  • Onboarding process administrative tasks i.e. issuing of induction packs, organisation and record-keeping of employees documents
  • Answer employee’s routine questions regarding visas, sickness, holidays; explain and email relevant forms
  • Issue standard company documents such as reference letters, end of probation period confirmations etc.
  • Assist in scheduling company meetings such as team meetings, one on one meetings, performance reviews, disciplinaries etc.
  • Organise company policy documents updates and record-keeping
  • Work with finance on payroll

  Requirements

  • Previous experience in HR admins is desired, familiar with above-mentioned tasks
  • Previous experience in assisting senior managers is required
  • Previous experience working within the media / marketing / PR sector is not essential but preferred
  • Excellent communication skills required in both English and Chinese (bilingual)
  • Must be proficient in Excel / Google Suite
  • Must be experienced working within a fast-paced environment
  • Must be a team player and be able to work independently
  • Willing to work within a positive and small company environment
  • Able to multitask and work under pressure
  • Extremely attentive to detail and patience, with high interpersonal skills
  • Permanent resident in the UK