Showroom Coordinator – Reception & Facilities

Job title: Showroom coordinator
Start: 10th September 18
Contract: Temporary
Working hours: 9.00 am – 5.30 pm (Monday to Friday)
Expected duration 4 months (With possibility to move permanent)
Location: Central London
Salary: £21,000 – Hourly: £10.77 per hour + Holiday pay

Our client is a luxury office and corporate space furniture supplier. They are looking for a showroom coordinator with front office, reception, and facilities experience to join their showroom/office in Central London. You will be the first point of contact for all visitors, and operating as part of the facilities team, you will be responsible for the presentation of the showroom and reception including switchboard, catering and post requirements. Assist with the day to day office facilities and administrative tasks which are both scheduled and reactive to maintain the smooth running and quality service of the showroom.

Responsibilities

*Meet and greet visitors proving a friendly and polite welcome
*Switchboard – answer calls and direct to the relevant person
*Work with the Facilities team in headoffice on client visit agendas
*Book accommodation, travel and entertainment as required and keep data up to date.
*Maintain the room bookings system for London showroom
*Book catering requirements with outside caterers and process invoices
*Set up and clear refreshments and catering for meetings as required
*Ensure supplies are available and equipment is in working order
*Ensure that meeting rooms are clean, and presentable at all times
*Ensure stock levels of brochures and marketing materials are maintained;
*Ensure all equipment (copiers, printers etc) are kept full of paper, arrange maintenance technicians as per the contracts and as required
*Responsible for the distribution of all mail, frank outgoing mail and arrange couriers as necessary
*Assist with adhoc duties as directed by the Showroom Manager

Requirements
*Previous experience within facilities and reception/front desk
*Fluent in English (Written and Spoken)
*Previous experience in catering, hospitality, showroom, events would be considered
*Excellent and professional telephone maner
*Demonstrate good organistational skills
*Able to multi-task and prioritise workload
*Approachable, helpful and flexible with ‘can do’ attitude
*Computer literate and confident with the use of Microsoft Office applications
*Able to work using own initiative, and be proactive with set tasks