EA to CEO, Italian/Spanish

Superb opportunity to join a highly successful Private Equity firm, based in stunning offices in the heart of Chelsea.

You will support the Founder and CEO of the business. As such, we are looking for candidates with significant experience of supporting senior level Executives within the Financial Services sector. You will use your fluent written and spoken Spanish and/or Italian on a daily basis.

You will have significant input into the running of the office and the business, as well as supporting the CEO in every aspect of his business, and sometimes personal, life.

Duties will include:

– Manage the Chief Executive’s diary so that it runs efficiently and effectively. This includes complex and constantly changing scheduling of meetings; anticipating scheduling problems; preparing relevant paperwork and reacting quickly and calmly to any last minute changes.
– Preparing daily folders with all necessary documents for the upcoming meetings.
– Manage the CEOs inbox and follow up on any existing meetings/projects or potential meetings, flag important issues. Systematically read the Chief Executive’s emails several times a day. Respond directly when meetings are to be organised or confirmed. Write weekly recaps and reminders while the CEO is away on business or on holiday
– Liaise regularly with the relevant teams to get the updates and follow up on projects and deadlines and deliverables.
– Book all travel arrangements (taxis, transfers, trains, flights, hotel accommodation ensuring that pre negotiated rates are adhered to, including visas where needed). Mostly professional travel but can include private and family. All travel documentation to be accessible and subsequently systematically filed and days outside of the UK recorded.

Successful will candidates will speak and write English and Italian and/or Spanish fluently, both written and spoken.