Mandarin Speaking: Admin Assistant

The client we represent is a major China-based financial institution. They’ve operated in the UK as a branch for several years. They’re now recruiting for a Admin Assistant position to join their beautiful office in central London. This is a fully bilingual role and you will need previous relevant experience. Apply here: MANDARIN SPEAKING: Admin Assistant (Banking)

Title: Admin Assistant

Contract: Permanent

Salary: £25,000 – £45,000 (depending on experience)

Location: Central London (Hybrid working 4 days office based and 1 from home)

The company

This is an exciting opportunity to join a major Chinese financial institution’s London branch! The office is located in central London, overseeing Thames River, London Bridge, and Tower Bridge. The team is small, which really creates a “family-like” atmosphere. They also offer industry-leading employee benefits and generous training budget for individual professional development.

Responsibilities

• Manage and organise calendars, ensuring efficient scheduling of meetings and appointments
• Coordinate and oversee a variety of corporate events and activities
• Edit and enhance multimedia content for various projects
• Arrange and coordinate travel arrangements for team members
• Serve as the primary point of contact for external suppliers, ensuring timely delivery of services and addressing maintenance, cleaning, catering, and plant maintenance needs
• Update and maintain office databases, both electronic and paper files
• Monitor office supplies inventory and initiate orders as needed
• Handle basic bookkeeping tasks, such as processing invoices and receipts
• Assist in the preparation of regular reports
• Provide support throughout the employee on-boarding and off-boarding processes
• Coordinate work experience programs and placements
• Act as a liaison with insurance brokers for insurance-related matters
• Support the learning and development process by organising training records, among other tasks
• Undertake additional tasks as assigned by managers, ensuring a proactive and adaptable approach

Qualifications

• The ability to write in Chinese on an advance level (Essential)
• Proficient in photo/video editing software (Essential)
• Previous experience in HR or administrative roles
• Proficient in Microsoft Office
• Fluent in both English and Mandarin
• Hold a clean UK driving license (preferred but not essential)