Accounts Payments Assistant

Role: Accounts Payments Assistant
Start: Immediate (September 24)
Daily rate: £140 to £150 + Holiday pay (Inside IR35 – PAYE)
Expected duration: 8 to 9 months (May extend)
Location: Central London – Hybrid working
Our client is a global retail and logistics business. Their UK Hub needs one dedicated Accounts Assistant to perform the entire payment process, liaising with different stakeholders and external partners, if necessary, engaging with partners via email.
The ideal candidate with have experience using sales force, onboarding partners, and checking invoices from external 3^rd party businesses, and handling any issues related to payments to ensure payments are processed accurately by the Accounts Payable team, and processed efficiently (on-time).

Responsibilities

• Self-Billing Platform: The platform requires personnel to on-board new partners onto their supplier hub, process kiosk mapping via salesforce, and upload rate cards for new and existing partners and processing rent adjustments for missed payments and resolve issues related to missed invoice generation.
• Manual Invoicing Process: Resolving queries related to invoices sent from partners, verifying details and site locations, and ensuring compliance between the contract and the manual invoiced raised so that payments are processed in a timely manner. Assisting single site partners with manual invoices when they have issues raising their own invoices.
• Payee/Partner central management responsibilities: Sending invitations to partners to onboard onto payee central, if not on self-billing. Training, guiding, and educating payees in using the portal. (Appendix to be added for all EU5 countries)
• Liaising with Accounts payable: Reviewing and approving payments for invoices received, assisting with creature finance approvals, reconciling supplier accounts, and coordinating refund and credit requests. Resolving vendor queries regarding non-payments.
• Monthly reporting for Finance/Partners: Producing rent reports, business rates reports and other ad-hoc data as per internal and external stakeholder requests.

Requirements

• Finance or accounting related education
• Should have 3-5 years of corporate experience in finance/accounting support, ideally in a fast-paced environment.
• Experience checking 3^rd party vendor invoices, and making sure payments are processed regularly
• Experience in onboarding partners, and raising Purchase Orders (POs)
• Experience working with partners on regular payments
• Proactive communication with business partners
• Salesforce knowledge
• Microsoft Excel (intermediate to advanced)
• Oracle knowledge (Advantageous)