Private PA to Events Director

TITLE: Private PA/Office Manager to event producers
Salary: to circa £60,000
Location: Kensington/Notting Hill area
Sector: High profile private events for Ultra High Net Worth families. B2B and B2C
The Company
You will be working for a prestigious, specialist very high profile leading event planning and design consultancy working exclusively with international HNW and UHNW families. This company produces large, multi-day social celebrations and “mega-events” across the world. The Director of this company is looking for a PA who knows how to deal with the Private PA’s of her clients as well as who can manage the clients diplomatically and with sensitivity. Management of client expectations, in terms of time frames, feedback, call-backs and contact will be an essential part of this role. The company is regularly featured in glossy magazines and news articles. This could be a truly exciting role for the right person and this company owner is a great person to work for and will get you involved in every aspect of her business.

Duties
A mix of PA work with general office management
4 key elements: gate keeping, office & staff management, budgets, assisting in event production
*Liaising with very high profile and demanding UHNW and HNW clients daily
*Co-ordinate a complex, ever changing diary, booking flights, accommodation, restaurants and transfers
*Liaising with external travel companies for flight quotations
*Overseeing a deadline driven team of 6 events producers
*Pre-empting the Directors requirements and developing a detailed understanding of her business needs
*Operationally run the office and liaise with suppliers
*Get weekly project update information
*Assemble project paperwork, liaise with lawyers
*Some budget work
*Organise and help prepare the Director for TV-related meetings and filming appointments
*Act as a gate-keeper for the Director, thereby freeing her up to meet project deadlines
*Occasional personal work and international travel to event locations
*Official hours at 10-6pm Monday-Friday, but you will need flexibility as you will work across several time zones.
Essential Requirements
*Previous private PA experience working for a HNW boss (essential)
*Experience in running a small office
*Well-spoken with a very high level of personal presentation

You will have a first face-to-face interview with the agency, then go on to meet the Director and her team. Please ONLY apply if you meet the requirements of the job .